SharePoint online is a collection of Web-based tools and technologies that facilitate your organization store, share, and manage digital data. A monthly subscription model that facilitates reduced spend on IT and an overall improvement in uptime and availability protected by Microsoft’s SLAInstant access to documents and files on any device with an internet connection. This provides more flexibility than on-premise The inclusion of several compliance standards into SharePoint Online. So if you’re a health care enterprise leverage Microsoft SharePoint development, it supports HIPAA out of the box.
Further, it reduces the hassles for the IT staff in making systems compliant to standards Seamless roll out of updates at regular intervals Backups that can be taken with a few clicks and restored with ease.
1. Cloud + On-Premises = Hybrid
Though Microsoft provides top notch security features with its cloud infrastructure, some organizations would be reluctant to keep their sensitive data out of their network. Consider financial data, new innovations or other such critical information. Organizations have valid reasons for being a little reserved. Hybrid deployments in such cases is a great solution. You have all of your sensitive information on-premises and move different collaboration needs to the cloud.
With SharePoint Service Pack one you can even control where your OneDrive information to be keep. Whether on-premises or in the cloud.
2. Bye-bye Network Shares; Welcome OneDrive
No mess up on file storage and maintenance with network drives. Bid adieu to those traditional network drives and get on board with OneDrive for Business, the ultimate cloud storage. Every employee will have 1TB of storage space. Even higher, this doesn’t get counted against your organization’s overall SharePoint storage quota.
3. Rock & Rolling releases:
Whenever a new feature or update comes in, you might need to uninstall your previous version and get your new software installed. This kind of point release model has become history (at least with SharePoint Online). SharePoint 2013 with office 365 uses a rolling release model. New updates, improvements & features are automatically pushed in eliminating the need for a manual update. You get all the latest updates for free, most of the time without even you are knowing about that. Interested in what is lined up next.
4. Anywhere, Everywhere
With SharePoint 2016 and office 365 you’ll access your SharePoint from any network and on any device. Just a browser will welcome you to your dashboard. You don’t require any client-side installs. Microsoft additionally has come up with a responsive Mobile App creating it easy to access on any device via their app. In case you opt for a work from home or you are in travel and don’t have uninterrupted connectivity, you can just sync your work files to Windows Explorer and work locally. Once you get your network back you will have to sync it back to your SharePoint online.
5. Managing External Users
SharePoint got a cloud-based infrastructure only with the release of SharePoint 2013. Prior to that, they had only on-premises way of implementing which makes documents sharing outside of your domain difficult. With SharePoint 2013, you can create and manage policies regarding sharing content externally. Also, you could assign admins to manage external permissions. You just setup such security policies once. You can then later just enable or disable them based on your requirements.
6. Cost Savings on License
This is what you get with Office 365. You buy only the subscription supported your employee count. If a new employee joins your company, assigning him Office 365 license is just a few clicks away from your admin panel. Likewise, when an employee leaves the organization you can either reassign to others or just simply remove them. You will be billed only for the licenses you use. This is not just for office 365 but equally, holds true for OneDrive cloud storage too. Save your budget with effective Licensing Management.
7. 99.9% uptime
Your network can’t get any better than that. Giving you a 99.9% SLA reliability is what makes this a phenomenal network. In a very rare case where you face an issue, you raise a support ticket which will be answered typically in one business day. This sort of reliability combined with an excellent support makes SharePoint the obvious choice when it comes to computer network solutions.
8. Data Security
We will have to write a separate blog post taking you through the Data Security features Microsoft offers. It offers such a massive protection to your information you may hardly believe. Your data is encrypted with BitLocker when it is getting stored in disks at Microsoft’s Datacenter. They also maintain multiple levels of backup. It employs SSL while on HTTP. The locations of Microsoft’s Datacenter are kept undisclosed. They are spread globally across strategic locations with armed securities on duty. Okay, did I mention we’ve to write a separate blog on SharePoint data Security? Well, that should be a better idea as we have a lot of more other features to cover here.
9. Zero Maintenance
You can free up your IT support team from all the hassle of maintaining the network drives, files, and folders and allocating permissions department wise based on security profiles. With SharePoint office 365, you can completely make your IT teams free as there is zero maintenance required for SharePoint Online.
10. Flexible Access; No Compromise Security
You might think SharePoint online is in the cloud. Yes, that’s right, but you have got the option to keep your sensitive company data management inside your private network. This kind of configuration comes in handy where users can access data over your organization’s network without the need to create additional authentication systems.
SharePoint Online lets you:
Store, share, and collaborate on team documents from anyplace.
- Team sites help team members work along across organizational boundaries.
- Cross-platform mobile app keeps team members connected to each other and the resources they need.
- Document libraries create it simple to import files from OneDrive for Business.
Stay informed on relevant news, user actions, and changes.
- New dynamic home page displays active, recommended, and promoted sites and portals.
- Newsfeed and microblogging capabilities help team members capture and build upon new concepts.
- Integrated Microsoft Flow templates help groups automatize various actions such as create, update, get, and delete on documents and list items.
Keep files organized and discoverable through powerful content management.
- Sort and filter document library columns create links to files in alternative libraries, and pin important files to the top of a library.
- New Discover read suggests relevant content for every person supported the work they’re doing and the people with whom they have interaction.
- Improved navigation helps people discover the search box quickly, perform a search, and easily scope results to a site or higher levels.